Payroll Schedule – MANAGEMENT SERVICES DIVISION

DATES OF PAYROLL ACTIVITIES FOR THE YEAR 2025

Payroll activities for the year 2025 shall be as below:

Date of salary payment for part time staff is fixed on 15^th day of each month.

All completed and duly approved documents and online claims, should be submitted and verified latest by 4th day of each month.

2. SCHEDULE OF SALARY PAYMENT FOR IIUM STAFF

Month	Last submission date of complete documents	Government’s Schedule / Proposed University’s Schedule	Pay Day	Remarks
January	3^rd January	22^nd January	Wednesday	*Chinese New Year* 29^th & 30^th February 2025 (Wednesday & Thursday)
February	5^th February	25^th February	Tuesday
March	5^th March	24^th March	Monday	*Eid ul-Fitr* 31^st March & 1^st April 2025 (Monday & Tuesday)
April	4^th April	24^th April	Thursday
May	5^th May	22^nd May	Thursday
June	5^th June	25^th June	Wednesday	*Eid ul-Adha* 7^th & 8^th June 2025 (Saturday & Sunday)
July	4^th July	24^th July	Thursday
August	5^th August	25^th August	Monday
September	4^th September	25^th September	Thursday
October	30^th September	16^th October	Thursday	*Deepavali* 20^th October 2025 (Monday)
November	4^th November	20^th November	Thursday
December	1^st December	18^th December	Thursday	*Christmas* 25^th December 2025 (Thursday)

*Source: “Circulation Letter of Accountant General’s Department of Malaysia No.5 Year 2024”

IMPORTANT NOTES:

Please make sure that all documents are complete and to be submitted within the stipulated time as per the above schedule.
Payment of eligible claims(except for overtime claim) shall be made within the same month subject to submission of complete documents before or on the last submission date. Otherwise, the claims shall be processed in the following payroll month.
All non-fixed allowances shall be claimed using the specified form which can be downloaded from the MSD website below: (https://www.iium.edu.my/division/msd/downloadable-forms-3).
All payroll related claims (except for overtime claim) shallt be submitted within 3 months from the date of the events/programmes. Please check the claims payment in the payslip accordingly. Any queries should be reported to Payroll & Financial Services Unit within 3 months. Otherwise, it will not be entertained and shall be considered as lapsed.
Payslip may be viewedwithin 3 days before payday. Hence, any discrepancies can be reported to pfsu@iium.edu.my for correction. However, the adjustment can only be processed in the following month’s payroll.
Claims from respective KCDIOs shallbe submitted through Finance Zone Office before the last submission date of complete documents as stipulated in the above schedule. The claims are as follows: