Academic - Study Leave
Academic - Other Applications
Attendance Related
Benefits & HR Related
Data and Records
Employment (Academic)
Employment (Non-Academic)
Financial Related
IT Service/Request
Promotion
Training Related
IIUM Remedial Grievance System
Covering Assignment
Academic - Study Leave
A. STUDY LEAVE – APPLICATION FORM
1) FOR LECTURER/LECTURER TRAINEE/ACADEMIC TRAINEE
| NO | TITLE | WORD | |
| 1. | Important Guidelines for Study Leave |  | |
| 2. | Rules and Regulations on Scholarship and Study Leave (as 1st Jan 2018) | | |
| 3. | Application Form for Studies | |
2) FOR MATRICULATION/CELPAD TEACHER (DG SCHEME)
| NO | TITLE | WORD | |
| 1. | Important Guidelines for Study Leave on DG Scheme of Service | | |
| 2. | Rules and Regulations on Study Leave for Staff on DG Scheme of Service | | |
| 3. | Application Form for Studies | |
3) FOR PROFESSIONAL AND MANAGEMENT GROUP
| NO | TITLE | |
| 1. | Important Guidelines for Study Leave | |
| 2. | Rules and Regulations on Study Leave | |
| 3. | Application Form for Scholarship | |
B. STUDY LEAVE – STANDARD APPLICATION FORM
| NO | TITLE | WORD | |
| 1. | Booking pf Air Ticket(s) – Overseas Only |  | |
| 2. | Claim for Allowances due to Local Study Leave (*Sponsor by MoE Only) | | |
| 3. | Reimbursement Form | |
C. STUDY LEAVE – IN PROGRESS
| NO | TITLE | WORD | |
| 1. | Progress Report for Students Form | | |
| 2. | Application form for Extension of Study Leave/Fellowship | | |
| 3. | Submission of Thesis Form | | |
| 4. | Academic Assignment for Staff / Academic Trainee on Study Leave | |
D. STUDY LEAVE – COMPLETION
| NO | TITLE | WORD | |
| 1. | Completion of Studies Form | | |
| 2. | Notice of Resumption for Study Leave | | |
| 3. | End of Course Allowance Form | | |
Academic - Other Applications
OTHER APPLICATION
STAFF MOBILITY PROGRAMME
| NO | TITLE | WORD | |
|---|---|---|---|
| 1. | Application form for Academic Staff – Staff Mobility Programme (Outbound) | | |
| 2. | Application form for Administrative and Technical Staff Mobility Programme (Outbound) | | |
| 3. | Borang Menghadiri Persidangan, Seminar dan lawatan Rasmi ke Luar Negeri – * Sponsored by MoE only |  | |
| 4. | Notice of Resumption for Duty | | |
| 5. | Report for Staff Mobility Programme | |
SABBATICAL LEAVE
| NO | TITLE | WORD | |
|---|---|---|---|
| 1. | Application for Sabbatical Leave Form |  | |
| 2. | Report on Completion of Sabbatical Leave Form | | |
| 3. | Notice of Resumption for Duty | | |
RESEARCH LEAVE
| NO | TITLE | WORD | |
|---|---|---|---|
| 1. | Application for Research Leave Form | | |
| 2. | Notice of Resumption for Duty | | |
INDUSTRIAL ATTACHMENT / CLINICAL ATTACHMENT / PUPPILAGE
| NO | TITLE | WORD | |
|---|---|---|---|
| 1. | Application Form | | |
| 2. | Notice of Resumption for Duty | | |
Attendance Related
ATTENDANCE RELATED FORMS
| NO | FORM TITLE | |
|---|---|---|
| 1. | Application to Changes Staggered Working Hours – Normal & Pregnant Women/Spouse |  |
| 2. | Application to Changes Staggered Working Hours During Ramadhan | |
| 3. | Application to Changes Staggered Working Hours During Ramadhan by Group | |
Benefits & HR Related
BENEFITS & HR RELATED FORM
| NO | Form Title | WORD | |
|---|---|---|---|
| 1. | Application for Air-Fare to Visit Home Region |  |  |
| 2 | Unpaid/HalfPay/Hajj/Umrah/CKS Leave Application |   |   |
| 3 | Resumption for Duty Form | | |
| 4 | Staff Khairat Fund Application Form |  |  |
| 5 | Staff Khairat Fund Salary Deduction Form |  | |
| 6 | Subsidy for Children Fee at IIUM Educare |  |  |
| 7 | Application for Substitutional Leave |  |
Data and Records
DATA & RECORDS
NO | TITLE | WORD | |
| 1. | IDMS – Request for User Access (View Only) | | |
| 2. | IDMS – Form to appoint Record Liaison Officer (RLO) | | |
| 3. | IDMS – Form to appoint Assistant Record Liaison Officer | | |
| 4. | IDMS – Revoke Access | | |
| 5. | IDMS – Request for New IIUM Filling Code – Main to Sub Topic 2 | | |
| 6 | IDMS – Request for New IIUM Filling Code – Sub Topic 3 | | |
| 7 | Request for Statistic / Data from HURIS | |
IIUM FILING & RECORD MANAGEMENT
| NO | FORM TITLE | EXCEL | |
| 1. | IIUM Filing Code (as 14th October 2020) |  | |
Employment (Academic)
EMPLOYMENT (ACADEMIC)
| NO | Title | WORD | |
|---|---|---|---|
| 1. | Assessment Form (New Application) |  |  |
| 2. | Application for Part-Time Academic Staff for Non-IIUM Staff | |  |
| 3. | Performance Assessment Form (Renewal of Contract) | | |
| 4. | Joint Appointment / Transfer Application Form | | |
| 5. | Visiting Scholar Application Form | | |
| 6. | Performance & Kulliyyah Needs Assessment(Staff After Compulsory Retirement) Form | | |
| 7. | Application for Academic Incentive Payment / Application Academic Incentive Payment Non-Clinical | | |
Employment (Non-Academic)
EMPLOYMENT (NON ACADEMIC) FORMS
NEW STAFF (REPORT DUTY)
| NO | TITLE | WORD | |
|---|---|---|---|
| 1. | Acceptance Form |  |  |
| 2. | Statutory Declaration Form |  |  |
| 3. | Medical Check Up Form | | |
| 4. | Staff Personal Details |  | |
| 5. | Details of Previous Services with the Public Bodies |  | |
| 6. | Application for Staff Card |  | |
| 7. | PCB-TP3 Form | | |
| 8. | Notice of Appointment |  | |
| 9. | Letter of Undertaking (READ ONLY) | |
CHANGE OF STATUS
| NO | TITLE | WORD | |
|---|---|---|---|
| 1. | Acceptance Form for Change of Status |  | |
| 2. | Recommendation Form for Change of Status |  | |
RENEWAL OF CONTRACT
| NO | TITLE | |
|---|---|---|
| 1. | Acceptance Form for Renewal of Contract | |
| 2. | Medical Check Up Form | |
| 3. | Notice of Appointment for Renewed Contract Officer | |
PART TIME
| NO | TITLE | |
|---|---|---|
| 1. | Application Form for Part Time Staff | |
OTHERS
| NO | TITLE | |
|---|---|---|
| 1. | Notice of Placement Form | |
| 2. | Notice of Secondment Form | |
| 3. | Notice of Transfer and Handover Notes | |
Financial Related
FINANCIAL RELATED FORMS
| NO | TITLE | WORD | |
|---|---|---|---|
| 1. | Application for Non-Fixed Allowance(s) |  |  |
| 2. | Notification to Stop Payment of Non-Fixed Allowance(s) |  |  |
| 3. | Approval for Covering Duties |  | |
| 4. | Allowance Claim for Outstation Transfer |  |  |
| 5. | Moving to New House Claim Form |  |  |
| 6. | Request to Update Staff Personal Data for Income Tax Purposes |  |  |
| 7. | Refreshment Order Form |  |  |
| 8. | Overtime Claim Form Basic Salary Below RM2000 |  |  |
| 9. | Extra Working Hours Claim Form – Basic Salary Above RM2000 |  |  |
| 10. | Driver Special Task Allowance Claim Form |  |  |
IT Service/Request
IT SERVICE/REQUEST FORM
| NO | TITLE | |
|---|---|---|
| 1. | Request/Revoke Access to Database/System | |
| 2. | Equipment Loan Form | |
| 3. | Request for View/Table/Access to Database | |
Promotion
PROMOTION FORMS
A) ACADEMIC PROMOTION EXERCISE (GRADE
DS/DU/DUG/DUF/VK7)
| NO | Form Title | WORD | |
|---|---|---|---|
| 1 | Application Form for Academic Staff Promotion | | |
| 2 | Important references prior to application for academic staff promotion | ||
| 2.1 Service Circular No. 21/2020 -Revision of Criteria for Promotion of Academic Staff | | ||
| 2.2 Guidelines on Promotion Exercise for Academic Staff | | ||
| 2.3 Service Circular Letter No. 1/2022 – Expected Achievement for Promotion of Academic Staff | | ||
| 2.4 Appendix A – Expected Achievement for Evaluation for Promotion of Academic Staff | |
B) ACADEMIC PROMOTION EXERCISE (GRADE DG 44/48/52/54)
| NO | Form Title | WORD | EXC | |
|---|---|---|---|---|
| 1 | Application & Assessment Form for Time-Based Promotion for Academic Staff on DG Scheme to Grade 44 / 48 / 52 / 54 | | ||
| 2 | Application & Assessment Form for Merit-Based Promotion for Academic Staff on DG Scheme to Grade 44 / 48 / 52 / 54 | | ||
| 3 | Assessment Form for Merit-Based Promotion for Academic Staff on DG Scheme to Grade 44 / 48 / 52 / 54 |  | ||
| 4 | Important references prior to application for academic staff promotion for DG Scheme: | |||
| Service Circular No. 9/2022 – Revision of Time-Based and Merit-Based Promotion Criteria for DG Scheme of Service Based on the New Flexi Warrant Approved by Public Service Department | |
C) ADMINISTRATIVE & TECHNICAL PROMOTION
EXERCISE
| NO | Form Title | WORD | |
|---|---|---|---|
| 1 | Application for Promotion (Administrative & Technical) | |
Training Related
TRAINING RELATED FORM
| NO | FORM TITLE | |
|---|---|---|
| 1. | Nomination Form for External Training (Administrative & Technical Staff) | |
| 2. | Declaration Form for External (training fees is RM 3001 and above) |  |
| 3. | Menghadiri Persidangan, Seminar dan Lawatan Rasmi ke Luar Negeri | |
IIUM Remedial Grievance System
IIUM REMEDIAL GRIEVANCE SYSTEM
| NO | FORM TITLE | WORD/ |
|---|---|---|
| 1. | IIUM Remedial Grievance System (RGS) | |
| 2 | Grievance Form | |
Covering Assignment
COVERING ASSIGNMENT FORMS
| NO | Form Title | WORD | |
| 1 | Important references prior to application for academic staff promotion: | ||
| Pekeliling Perkhidmatan Bilangan 17 Tahun 2007 – Peraturan Penanggungan Kerja Perkhidmatan Awam | | ||
| 2 | Application Form for covering assignment |