A. STUDY LEAVE – APPLICATION   FORM

1) FOR LECTURER/LECTURER TRAINEE/ACADEMIC TRAINEE

NO	TITLE	WORD	PDF
1.	Important Guidelines for Study Leave
2.	Rules and Regulations on Scholarship and Study Leave (as 1st Jan 2018)
3.	Application Form for Studies

2) FOR MATRICULATION/CELPAD TEACHER (DG SCHEME)

NO	TITLE	WORD	PDF
1.	Important Guidelines for Study Leave on DG Scheme of Service
2.	Rules and Regulations on Study Leave for Staff on DG Scheme of Service
3.	Application Form for Studies

3) FOR PROFESSIONAL AND MANAGEMENT GROUP

NO	TITLE	PDF
1.	Important Guidelines for Study Leave
2.	Rules and Regulations on Study Leave
3.	Application Form for Scholarship

B. STUDY LEAVE – STANDARD APPLICATION  FORM

NO	TITLE	WORD	PDF
1.	Booking pf Air Ticket(s) – Overseas Only
2.	Claim for Allowances due to Local Study Leave (*Sponsor by MoE Only)
3.	Reimbursement Form

C. STUDY LEAVE – IN PROGRESS

NO	TITLE	WORD	PDF
1.	Progress Report for Students Form
2.	Application form for Extension of Study Leave/Fellowship
3.	Submission of Thesis Form
4.	Academic Assignment for Staff / Academic Trainee on Study Leave

D. STUDY LEAVE – COMPLETION

NO	TITLE	WORD	PDF
1.	Completion of Studies Form
2.	Notice of Resumption for Study Leave
3.	End of Course Allowance Form

OTHER APPLICATION

STAFF MOBILITY PROGRAMME

NO	TITLE	WORD	PDF
1.	Application form for Academic Staff – Staff Mobility Programme (Outbound)
2.	Application form for Administrative and Technical Staff Mobility Programme (Outbound)
3.	Borang Menghadiri Persidangan, Seminar dan lawatan Rasmi ke Luar Negeri – * Sponsored by MoE only
4.	Notice of Resumption for Duty
5.	Report for Staff Mobility Programme

SABBATICAL LEAVE

NO	TITLE	WORD	PDF
1.	Application for Sabbatical Leave Form
2.	Report on Completion of Sabbatical Leave Form
3.	Notice of Resumption for Duty

RESEARCH LEAVE

NO	TITLE	WORD	PDF
1.	Application for Research Leave Form
2.	Notice of Resumption for Duty

INDUSTRIAL ATTACHMENT / CLINICAL ATTACHMENT / PUPPILAGE

NO	TITLE	WORD	PDF
1.	Application Form
2.	Notice of Resumption for Duty

ATTENDANCE RELATED FORMS

NO	FORM TITLE	PDF
1.	Application to Changes Staggered Working Hours – Normal & Pregnant Women/Spouse
2.	Application to Changes Staggered Working Hours During Ramadhan
3.	Application to Changes Staggered Working Hours During Ramadhan by Group

BENEFITS & HR RELATED FORM

NO	Form Title	WORD	PDF
1.	Application for Air-Fare to Visit Home Region
2	Unpaid/HalfPay/Hajj/Umrah/CKS Leave Application
3	Resumption for Duty Form
4	Staff Khairat Fund Application Form
5	Staff Khairat Fund Salary Deduction Form
6	Subsidy for Children Fee at IIUM Educare
7	Application for Substitutional Leave
8	Staff Exit – ITD Clearance Form
9	Application for Group Unrecorded Leave

DATA & RECORDS

NO	TITLE	WORD	PDF
1.	IDMS – Request for User Access (View Only)
2.	IDMS – Form to appoint Record Liaison Officer (RLO)
3.	IDMS – Form to appoint Assistant Record Liaison Officer
4.	IDMS – Revoke Access
5.	IDMS – Request for New IIUM Filling Code – Main to Sub Topic 2
6	IDMS – Request for New IIUM Filling Code – Sub Topic 3
7	Request for Statistic / Data from HURIS
8.	Request for Appraisal Performance Report (APAR)

IIUM FILING & RECORD MANAGEMENT

NO	FORM TITLE	EXCEL	PDF
1.	IIUM Filing Code (as 10th November 2025)

EMPLOYMENT (ACADEMIC)

NO	Title	WORD	PDF
1.	Assessment Form (New Application)
2.	Application for Part-Time Academic Staff for Non-IIUM Staff
3.	Performance Assessment Form (Renewal of Contract)
4.	Joint Appointment / Transfer Application Form
5.	Visiting Scholar Application Form
6.	Performance & Kulliyyah Needs Assessment(Staff After Compulsory Retirement) Form
7.	Application for Academic Incentive Payment / Application Academic Incentive Payment Non-Clinical
8.	Application for Permanent Residence Form and Guidelines

EMPLOYMENT (NON ACADEMIC) FORMS

NEW STAFF (REPORT DUTY)

 

NO	TITLE	WORD	PDF
1.	Acceptance Form
2.	Statutory Declaration Form
3.	Medical Check Up Form
4.	Staff Personal Details
5.	Details of Previous Services with the Public Bodies
6.	Application for Staff Card
7.	PCB-TP3 Form
8.	Notice of Appointment
9.	Letter of Undertaking (READ ONLY)

CHANGE OF STATUS

NO	TITLE	WORD	PDF
1.	Acceptance Form for Change of Status
2.	Recommendation Form for Change of Status

RENEWAL OF CONTRACT

NO	TITLE	PDF
1.	Acceptance Form for Renewal of Contract
2.	Medical Check Up Form
3.	Notice of Appointment for Renewed Contract Officer

PART TIME

NO	TITLE	PDF
1.	Application Form for Part Time Staff
2.	IIUM On Demand Application Form

OTHERS

NO	TITLE	PDF
1.	Notice of Placement Form
2.	Notice of Secondment Form
3.	Notice of Transfer and Handover Notes

FINANCIAL RELATED FORMS

NO	TITLE	WORD	PDF
1.	Application for Non-Fixed Allowance(s)
2.	Notification to Stop Payment of Non-Fixed Allowance(s)
3.	Allowance Claim for Outstation Transfer
4.	Moving to New House Claim Form
5.	Request to Update Staff Personal Data for Income Tax Purposes
6.	Refreshment Order Form
7.	Overtime / Extra Working Hours Claim Form  (*Kindly download the form)
8.	Driver Special Task Allowance Claim Form

IT SERVICE/REQUEST FORM

NO	TITLE	PDF
1.	Request/Revoke Access to Database/System
2.	Equipment Loan Form
3.	Request for View/Table/Access to Database

PROMOTION FORMS

A) ACADEMIC PROMOTION EXERCISE (GRADE DS/DU/DUG/DUF/VK7 & EMPLACEMENT TO GRADE VK5/VK6)

NO	Form Title	WORD	PDF
1	Application Form for Academic Staff Promotion
2	Important references prior to application for academic staff promotion:
	2.1 Service Circular No. 21/2020 -Revision of Criteria for Promotion of Academic Staff
	2.2 Guidelines on Promotion Exercise for Academic Staff
	2.3 Service Circular Letter No. 1/2022 – Expected Achievement for Promotion of Academic Staff
	2.4 Appendix A – Expected Achievement for Evaluation for Promotion of Academic Staff
	2.5 Staff Service Circular Letter No. 2/2023 – Expected Achievement for Academic Promotion Criteria for Fast Track (Grade 51/52 to Grade VK7) and Special Emplacement to Grade VK6 & VK5

B) ACADEMIC PROMOTION EXERCISE (GRADE DG 10/12/13/14)

NO	Form Title	WORD	EXC	PDF
1	Application & Assessment Form for Time-Based Promotion for Academic Staff on DG Scheme to Grade 10/12/13/14
2	Application & Assessment Form for Merit-Based Promotion for Academic Staff on DG Scheme to Grade 10/12/13/14
3	Assessment Form for Merit-Based Promotion for Academic Staff on DG Scheme to Grade 10/12/13/14		Assessment Form on Candidate Achievement MBP DG scheme-updated April 2025
4	Important references prior to application for academic staff promotion for DG Scheme:
	Service Circular No. 25/2024 – Revised Time-Based and Merit-Based Promotion Criteria for DG Scheme of Service

C) ADMINISTRATIVE & TECHNICAL PROMOTION
EXERCISE

NO	Form Title	WORD	PDF
1	Application for Promotion (Administrative & Technical)

TRAINING RELATED FORM

NO	FORM TITLE	PDF
1.	Nomination Form for External Training (Administrative & Technical Staff)
2.	Declaration Form for External (training fees is RM 3001 and above)
3.	Lampiran A: Menghadiri Persidangan, Seminar dan Lawatan Rasmi ke Luar Negeri

IIUM REMEDIAL GRIEVANCE SYSTEM

NO	FORM TITLE	WORD/ PDF
1.	IIUM Remedial Grievance System (RGS)
2	Grievance Form

COVERING ASSIGNMENT FORMS

APAR /AWT FORM

Joint Appointment / Assignment

NO	Form Title	WORD	PDF
1	Application for Joint Appointment / Permanent Transfer / Temporary Transfer for Academic Staff (Within Kulliyyah / Campus in IIUM)
2	Application for Joint Assignment for Administrative and Technical Staff Within KCDIOM